One platform. Every mat.
Pilot carries the admin so coaches can coach, backed by real people on the ground, 24/7.
Recognition and reward
Every belt, every stripe, every member. Recognised.
- Prompts when a member is due a stripe or a shout-out
- Rewards for attendance and milestones, set by you
- Nobody slips through the cracks as the room gets bigger
24/7 support from real people
Real people on the ground, around the clock, who run a gym too.
- Message us on WhatsApp any time, day or night, and get a real person
- We'll make the change with you, or for you
- Help from people who know what a Monday night class looks like
AI that keeps coaches closer
Tools that surface the members who need a word from their coach, then help the coach say it.
- Spots members whose attendance is dropping
- Reminds coaches of the details members have shared
- Drafts check-ins for the coach to send in their own voice
Coaches dashboard
Grading, belt tracking and session planning, built the way coaches actually run a room.
- Plan sessions in blocks so each week builds on the last
- See who's ready to grade without digging through notes
- Every belt and stripe recorded the moment it's awarded
Dedicated kids interface
A view made for kids and their parents, not a cut-down adult app.
- Simple check-in and belt progress kids can follow
- Badges and rewards that keep them coming back
- Parents see classes, progress and updates in one place
Flexible memberships
Memberships, automation and trial rollover tracking that run without you chasing them.
- Any mix of plans, family memberships and class packs
- Trials tracked from first class through to rollover
- Automated follow-ups so no trial sign-up goes cold
Admin, health and safety, growth
The invisible administrator. The paperwork side of the gym, carried in the same system.
- Waivers, incident logs and staff records in one place
- Leads and trial pipeline alongside your members
- Reports that show how the gym is actually tracking
The invisible administrator.
Pilot was built by people who run a gym, not designed from the outside by someone guessing. It carries the load at every stage of growth.
No teaching framework yet. Grading lives in the head coach's memory and session plans change week to week.
How Pilot carries itGrading, curriculum and session planning from day one.
Recognition gets missed, software costs creep up, coaches burn out, and an admin hire doesn't fix it.
How Pilot carries itOne system that tracks every belt and stripe.
Revenue slips as members quietly drift and trials go cold.
How Pilot carries itFlags who's dropping off, and automates memberships and trial follow-ups.
Up and running without the headache.
- 01
We import your members
Send us what you have, spreadsheets included. We move it across for you.
- 02
We set up your timetable
Classes, programs, belts and memberships, set up the way your gym already runs.
- 03
We train your staff
A walkthrough for coaches and front desk, and WhatsApp support from day one.
Pilot in their pocket.
Your members get the Pilot app on iPhone and Android, so the gym goes home with them.