Complete Sports
Management Platform
Built for gym owners, athletes, and sports clubs. Pilot is the all-in-one platform for martial arts academies, dance studios, fitness centers, and everything in between.
Trusted by gyms worldwide
We are with you every step
Onboarding & Support That Actually Cares
Dedicated Ongoing Support
Every gym gets a personal account representative who knows your business inside and out. Real people, real help, whenever you need it.
Seamless Migration Assistance
Switching from another platform? We handle the heavy lifting. Your data, members, and schedules are migrated smoothly with zero downtime.
Features
Everything You Need to Run Your Gym
From member check-ins to financial reporting, Pilot handles it all so you can focus on coaching and growing your community.
Members, Classes & Payments in One Place
Manage member profiles, recurring memberships, class packs, trials, and Stripe billing from a single dashboard. Cards, Apple Pay, and Google Pay all supported.
Scheduling Without the Hassle
Set your weekly timetable once and reuse it. Run camps, seminars, or one-off events with ticket sales, waivers, and check-in built right in.
Gym-Floor Check-In
Turn any tablet or phone into your front desk. Staff search, tap, and check members into the right class in seconds, with optional kid-friendly passports and colour tags.
Online Sign-Up, Your Way
Prospects find your gym, pick a membership, and sign up online with details, waivers, kids, and payment included. Invite links, coupons, and trial flows all supported.
Self-Service Member Portal
Members update their own profiles, manage kids and contacts, and request cancellations or pauses through the portal. You review and approve with full control.
Built for How Gyms Really Run
Rankings, gradings, programs, family links, multi-location support, and role-based staff permissions. From one gym to multiple sites, Pilot scales with you.
Who We Serve
Built for Every Type of Academy
Whether you run a martial arts dojo, a fitness studio, or a dance school, Pilot adapts to your unique needs.
Martial Arts
BJJ, MMA, Karate, Taekwondo, Boxing, and more. Built-in grading systems and belt tracking for every discipline.
Fitness & Gyms
CrossFit boxes, boutique studios, and traditional gyms. Manage memberships, PT sessions, and group classes effortlessly.
Dance Studios
Ballet, hip hop, contemporary, and ballroom. Track student progress, manage recitals, and coordinate costumes.
Sports Clubs
From team sports to individual athletics. Manage rosters, track performance, and coordinate events and competitions.
Our Story
Crafted by people who run gyms, for people who run gyms.
"We created Pilot because we were frustrated with the existing gym management solutions. As gym owners ourselves, we needed software that truly understood the unique challenges of running a martial arts academy. We built the tools we wished we had - streamlining everything from member management to grading and scheduling in one intuitive platform. Pilot isn't just software; it's our solution to the real problems we faced every day."
Get Started
Let's do this together
Get in touch and we'll reach out with a tailored demo. See how Pilot can transform the way you run your gym.